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Documentation Index

Fetch the complete documentation index at: https://docs.hearflow.io/llms.txt

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Connect Fireflies.ai to pull meeting transcripts into Hearflow.

Connect Fireflies

Open Hearflow settings to connect your Fireflies workspace.

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Prerequisites

  • A Fireflies.ai account on a paid plan
  • Admin access to issue API keys for your workspace
  • Notetaker enabled on the calls you want to sync

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Connecting Fireflies

1

Generate a Fireflies API key

Log in to Fireflies and open Settings → Developer Settings. Click Generate API Key and copy the value to your clipboard.
2

Open Hearflow integrations

In Hearflow, go to Settings → Integrations and select Fireflies.
3

Paste the key

Paste your API key in the secure input and click Connect. Hearflow validates the key immediately and starts a backfill if it succeeds.
Key handling — Fireflies keys are encrypted at rest with AES-256. They are only decrypted inside the worker process that polls Fireflies and never exposed in the UI after saving.

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How It Works

Backfill

Up to 90 days of completed meetings are pulled when you first connect.

Scheduled sync

New transcripts are polled on your plan’s sync cadence and processed automatically.

Scope

Hearflow reads transcripts only. Audio and video files are never downloaded.

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Data Access & Privacy

What we access
  • Meeting metadata (title, duration, participants, date)
  • Completed transcripts from meetings your workspace owns
What we do not access
  • Audio or video recordings
  • Contacts, calendars, or CRM sync data
  • Meetings that belong to other Fireflies workspaces

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Disconnecting Fireflies

1

In Hearflow

Navigate to Settings → Integrations and click Disconnect next to Fireflies. This deletes the stored API key and stops all future syncs.
2

In Fireflies

For full revocation, open Fireflies Developer Settings and delete the API key you generated for Hearflow.
What happens when you disconnect — Syncing stops immediately. Insights already extracted remain in Hearflow. To delete them, contact [email protected].

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Troubleshooting

Regenerate the key in Fireflies Developer Settings and paste it back into Hearflow. Keys can be rotated without losing already-ingested transcripts.
Fireflies only returns transcripts once transcription completes — usually within 15 minutes of the meeting ending. Try again if a recent call is not yet visible.

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Need Help?

Contact [email protected] and we’ll help you get set up.